The Council shall elect from its membership a person to serve as President of the organization. Initially, and each year thereafter, the Council shall elect persons to serve as President-Elect, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. The President-Elect shall automatically succeed to the office of the President and Vice President will succeed to the office of President-Elect. The President shall appoint the Trustee of Awards and Donations.
Nomination and Election of Officers
Each year the Membership and Nomination Committee shall put together a slate with at least one candidate for each office of the Council.
Additional nominations for each office may be made from the floor at the Spring general meeting, provided such nominees have been previously contacted and have consented to serve if nominated and elected.
The election of officers shall be held during the spring general membership meeting or by mail ballot, if necessary.
At least two weeks notice shall be given for the election meeting.
Elections shall be by ballot and the person receiving the highest number of votes for each office shall be declared elected.
Newly elected officers shall assume the duties of their respective office on July 1 following the election.
Term of Office - Officers shall serve for one year beginning July 1, or until their successors are elected. The President may not serve for more than two consecutive years.
Duties of Officers:
The President shall:
Preside at all meetings of the Council and the executive committee.
Prepare the agenda for executive committee and general meetings.
Appoint chairpersons of the standing committees.
Act as the formally designated public spokesperson for the BFSC.
Prepare and present the annual report of the Council at the Fall/Spring general meetings.
The President Elect shall:
Perform the duties of the President in any absence or disability of the President.
Serve as chair of the Membership and Nomination Committee.
The Vice President shall:
Perform the duties of the President Elect in any absence or disability of the President Elect.
Serve as parliamentarian of the Council.
Serve on the membership and nomination committee.
The Treasurer shall:
Collect payment of dues.
Collect assessments, pay all bills, keep all accounts and make monthly budget reports.
Monitor the fiscal status of the Council. Prepare and present budget reports at the general meetings of the Council.
The Trustee of Awards and Donations shall:
Serve on the Membership and Nomination Committee.
Monitor the fiscal status of the Council's special accounts for awards and donations.
Serve as the Council's liaison with the Kansas University Endowment Association, individual alumni and other associations and departments who make donations to the Council's special funds.
Direct and advise fundraising efforts of the Council.
The Corresponding Secretary shall:
Be responsible for preparing and mailing BFSC correspondence.
Maintain an updated roster of the BFSC membership.
Perform the duties of the recording secretary in the absence or disability of the recording secretary.
The Recording Secretary shall:
Record and distribute the minutes of all meetings of the Council and the Executive Committee.
Serve as Historian of the Council.
Perform the duties of the corresponding secretary in the absence or disability of the corresponding secretary.
Installation of Officers- Shall consist of an affirmative response to the following question posed by the President:
"Do you agree to discharge the duties of your respective offices faithfully, impartially, and to the best of your ability as prescribed by the By-laws of the Black Faculty and Staff Council?"
